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With the ever-increasing problem of junk email and viruses, using your email
effectively has become a problem. Here are some tips and suggestions that can
help you in handling your email better and reducing junk email!
TIP#1 - You can reduce junk email dramatically by setting your "default"
or "catch-all" email account to 'bounce default email' by configuring
your mail server. What this means is that all emails sent to addresses at your
domain name that do not have a specific email box setup will be bounced instead
of being forwarded to one of your existing email boxes. This will reduce about
60-80% of junk email entering your domain.
TIP#2 - If you do not check your email boxes regularly junk email and Spam
can overflow your account disk space limit causing your email service to stop
and not be able to receive any more legitimate emails. To make sure that you
are checking all your email boxes at the server, check your server mail folder
and inside you will see files associated with each email box, if the size of
the files are large, that means that there are emails in that box that need
to be downloaded or deleted.
TIP#3 - Once you setup an email box at your domain to forward to an outside
email address, make sure to "unselect" the option to store email on
the server in your mail manager, otherwise this will cause duplicate emails
to be saved on the server causing your disk space usage to go up.
TIP #4 - Install a server side Spam filtering tool - and use it effectively
to reduce junk email. This can be a powerful tool provided that you configure
and use it effectively. Ask your web host if they have a server-side Spam filter
for you to use, this is an important tool to consider.
TIP#5 - Install a server side Virus Protection - to stop virus attachments
from entering your email box and infecting your system. This can also be an
important tool to consider when selecting a web hosting provider.
TIP#6 - Use The Secure Socket Layer encryption protocol to download your email
through an SSL server, so that no one can intercept and read your emails while
being downloaded.
T IP#7 - Setup you disk space usage alarm to notify you if you reach near your
disk space limit, remember if you max your disk space quota and sometime this
happens with email boxes receiving an excessive amount of Junk Mail - Your email
service stops completely, so be warned to take action before hand.
TIP#8 - Use forms on your website instead of a simple email link for your visitors
to contact you. That way the email harvester robots cannot pickup your email
address from your website to be added to junk email lists.
Finally, make sure that you do not give out your email to online websites claiming
of giving away free stuff unless you are aware of the company and know who they
are, most of these websites simply sell your information to email lists.
About the author:
Vitto Fellini
SuperNova.Net Web Hosting |
